Call for Applications: Finance and Admin Officer

Intersex Asia (IA) is recruiting a Finance and Admin Officer. This is an amazing opportunity to work with inspiring intersex leaders, activists, and organizations in Asia.

• Title: Finance & Admin Officer (Full-time), 40 hours per week 
• Location: Xindian District, New Taipei City, Taiwan
• Languages Required: Mandarin and  English
• Expected duration: 3 months on probation followed by a 9-month contract
• Start Date: Oct 2024 (negotiable)
• Remuneration: USD 2000 per month
• Application Deadline: 22 Sep 2024
• Reporting Officer: IA Executive Director 

About the role
Under the direct supervision of the Executive Director, the Finance and Admin Officer will play a crucial role in managing and overseeing all financial aspects of the organization. S/He primary responsibility will involve preparing financial progress reports, project accounts, statements of expenditures, and other related financial reports as needed by the IA board and donors. The Finance and Admin officer will closely collaborate with the Executive Director and Programmes Manager of IA, as well as an outsourced accountant in Taiwan, in preparing, regularly reviewing, and evaluating the project budget, financial reports, and audit reports for the organization and its grants’ donors. 

Key Responsibility
The Finance and Admin Officer is expected to carry on the following tasks:

• Contribute to developing or revising the financial policies to ensure operational efficiency.
• Lead to monitor and improve organizational financial systems;
• Assist Executive Director and Programmes Manager in budget preparation and management activities, contribute to the revisions of budgets and monitor budgets and expenditures timely ; 
• Ensure the financial transactions are properly authorized, recorded, have adequate supporting documentation, filled, maintained, and can be easily extracted to prepare financial statements and financial audits;
• Assist in the movement of cash, liquidity management, the bank transactions and transfers authorized by the Executive Director ;
• Ensure account receivables and payables activities are performed accurately and timely.
• Ensure that financial transactions are properly updated and recorded on IA accounting system in time; ensure IA is able to generate appropriate reports as required;
• Oversee the preparation of all financial statements, invoices, proposals, etc as required.
• Manage the preparation of balance sheets, income statements, expense reports, etc.
• Conduct periodic financial analyses to identify and resolve issues, gaps or variances; 
• Perform finance analysis, reporting and management tasks.
• Check the budget lines to ensure that all transactions are booked to the correct budget lines and receipts, necessary supporting documents are obtained for all payments;
• Monitor cash flow, 
• Review and monitor project performance and make recommendations to improve performance in relation to Financial Management.
• Conduct periodic financial analyses to identify and resolve issues, gaps or variances.
• Deliver finance-related technical assistance to IA member organizations, ensuring compliance with all relevant policies and guidelines;
• Review financial paperwork and procedures and make appropriate changes.
• Ensure the timely preparation and submission of financial reports to donors or funders, adhering to their specific requirements; 
• Ensure data integrity in all financial reporting;
• Notify the Executive Director of any problems, concerns, feedback, or conflict of interest regarding financial matters;
• Other administration tasks are assigned by the supervisor.

How to Apply
If you think you’re a good fit for this position and want to work with and support a young non-profit organization’s finances programs, please apply! We favor candidates who are available to start in this position as soon as possible. Interested candidates should submit their resume, a cover letter outlining their relevant experience, and contact information for three professional references to program.manager@intersexasia.com by Sep 22, 2024.

• CV
• Cover letter
• Three reference names and contact

Please send your complete application to: program.manager@interestasia.org by 22nd September 2024.

For more inquiries regarding this call, please direct your email to program.manager@intersexasia.com with the subject “INQUIRY: Intersex Asia Finance Officer”.

Read the detail ToR here: